Service Overview: As an Executive Assistant, I act as a trusted liaison between you and your key stakeholders, ensuring that you can focus on your core leadership responsibilities while I manage your day-to-day administrative tasks. From overseeing internal communications to tracking deadlines and coordinating with teams, I provide comprehensive executive support.

Liaison and stakeholder management

• Serve as the primary point of contact between executives and internal teams.
• Communicate on your behalf with clients, vendors, and third-party contractors.
• Ensure smooth communication between departments for cross-functional projects.

Task managmenet, follow-ups and scheduling

• Manage scheduling for internal and external meetings, including coordinating with stakeholders to set up meetings.
• Follow up on assigned tasks and monitor deadlines using tools such as Microsoft Teams, SharePoint, and Trello.
• Keep executives informed with reminders of deadlines and priorities.

Internal administration, and documentation

• Proofread and format internal communications, reports, and presentations.
• Manage and maintain business materials, including presentations, contracts, and internal documentation.
• Create and maintain service level agreements, policies, and operational guidelines.

Travel, and itinerary management

• Research travel options (flights, cars, trains, buses) and accommodations tailored to your needs and preferences.
• Coordinate booking of flights, hotels, car rentals, and all transportation services.
• Ensure that all travel documents (passports, visas, etc.) are in order and up to date, including assisting with visa applications.
• Visa research and application processes for international destinations.
• Research travel restrictions, COVID requirements, and
• Stay informed on travel advisories and regulations to ensure compliance with local laws.
• Provide a customized travel itinerary including transportation, accommodations, and activities.